Crafting Your Day-of Timeline Part One of Three

Happy Wednesday, lovebirds!

Wedding season is finally here and, in a perfect world, every couple would have an amazing wedding planner in charge of putting together a solid, logistically sound day-of timeline. However, we get that this is not feasible for everyone. So, today, and in the coming weeks, we are going to talk you through how to create an efficient wedding day timeline for your celebration.

Day of Timeline Part 1 | Marisa Nicole Events

Photo Credit: Birds of a Feather

The most important thing to remember is that it is essential to formalize and write down every detail of what will happen on your wedding day. Do not leave anything up to chance! The who, what, when, and where of every action, whether it be a simple floral movement or a big delivery, must be accounted for. The first part of this three-part blog series is about gathering all the information. Once you and your fiancé have made all the necessary decisions, you’ll be ready to put pen to paper – which we will get to in Part Two and Three!

Day of Timeline Part 1 | Marisa Nicole Events

Photo Credit: Chloe Moore Photography

Questions to ask yourself about getting ready for your big day. (Remember, no detail is insignificant!)

  • Where do you want to get into your dress? This may seem like a quick, simple detail but it is an important decision that will affect other pieces of your day. If you are getting ready off-site and choose to get in your dress there, you will need to make appropriate transportation arrangements and consider how to keep your dress tidy in the car. If you are getting dressed at the venue, you will need to ensure you have the time and space secured. In either case, arrange to have your photographer present where you are getting ready.
  • Are you willing to do a First Look? Some couples prefer to wait to see each other until the bride walks down the aisle; however, this means all couples photography will have to be done after the ceremony during the first part of cocktail hour. If you are willing to do a First Look, however, you will be able to take photos before the ceremony begins and fully enjoy your guests for the entire cocktail hour! Either option works, but it is important to discuss what you and your fiancé prioritize.
  • Are you, your partner, or your bridal party changing clothes throughout the day? If so, take note of these costume changes and plan your timing accordingly.

Day of Timeline Part 1 | Marisa Nicole Events

Photo Credit: Holding & Co.

Information to gather from your venue and vendors.

  • What time are you allowed on the property and by what time will you be required to leave? Knowing the times you are working with will give you a specific information about when the day needs to start and when it must end. This will help in determining the “call time” for each vendor. It is very important to honor the agreed upon time you will be off the property. Not doing this may cost you a lot of money.
  • What time does your venue require sound to be turned off by? It might not be the most desirable task, but assigning someone to track this time and ensure it is met is very important. Delegating this will free you from worrying about the night wrapping up smoothly and on time.
  • What times do you have all your vendors contracted for? Take note of the amount of time you have agreed upon and the number of tasks you are expecting. For example, for hair and makeup: figure out how long you have each of your hairstylists and makeup artists for and how many looks you need completed. Time out each individual makeover in your schedule.
  • What type of dinner will you be doing? Establish how many courses you will include. Ask your caterer how long they will need to prepare, as well as realistically how long each course will take to serve, enjoy, and clear.
  • What types of photos are important to you? The main categories you need to be present for are getting ready, dress, bridal party, romantics, and family shots.

Day of Timeline Part 1 | Marisa Nicole Events

Photo Credit: Salt & Sky

Logistics to discuss about day-of transitions.

  • What is the approximate length of your ceremony? Do not just guess, and make sure you leave room for error. It is better to have a little extra time than have to cut another area of your wedding short.
  • Do items need to be moved from the ceremony site to the reception? Make sure someone is in charge of this and knows exactly when and where to move these items.
  • Do you want to do a grand entrance into the reception? Some couples like to be introduced as the new Mr. and Mrs., while others prefer a quiet entrance. Decide, as a couple, what is best for you.
  • What traditions would you like to include? Often, wedding traditions are integrated as part of the reception. These may include a father-daughter dance, first dance, garter toss, toasts, bouquet toss, and cake cutting. Decide which you want to include, how much time to allot for each, and build them into your day-of schedule.

Day of Timeline Part 1 | Marisa Nicole Events

Photo Credit: Hom Photography

The information you gather from these decisions will guide you in creating your day-of timeline. In two weeks, we will be back and ready to get started with organizing! Happy planning!

A Modern Garden Party with a View: Rebecca and Rod Married!

Happy Wedding Wednesday, lovebirds!

Today, we’re back with another stunning summer wedding for you! Rebecca and Rod’s soiree had a romantic al fresco feel, with modern elements throughout. We loved collaborating with this couple to bring their vision to life, and can’t wait to share it with you. Please enjoy!

Modern Garden Party with a View | Marisa Nicole Events

Rebecca and Rod’s big day took place at Catalina View Gardens. For their color scheme, we chose to focus on neutrals, creams, and diluted grey with hints of green, blush, and gold accents. Rebecca wore a flowing white gown (THAT BACK THOUGH…), while bridesmaids wore light grey dresses of varying styles. The simplistic beauty of the dresses added movement and paired flawlessly with the florals. The personal bouquets were packed with ivory and blush blooms, along with scattered greenery.

Modern Garden Party with a View | Marisa Nicole Events

Guests entered the ceremony area to find a beautiful vintage greeting table. Here, family and friends had the opportunity to sign the couple’s guestbook. The signage was mixed, with both a wooden card box and acrylic pieces. To add a personal touch, we included a framed photo of the happy couple! This element contributed to the overall simple garden feel.

Modern Garden Party with a View | Marisa Nicole Events

The couple said “I Do” with one heck of a view at this picturesque ceremony site! The large, weeping tree set in front of the ocean was the perfect place to exchange vows. To complement the natural backdrop, we utilized dark wooden chairs with ivory cushions. Soft colors were incorporated through the florals. The end-of-aisle ground arrangements added height and movement with whimsical feathery elements, while the tree behind the couple was decorated with varying white and blush blooms. These touches were both garden-inspired and romantic.

Modern Garden Party with a View | Marisa Nicole Events

Modern Garden Party with a View | Marisa Nicole Events

Modern Garden Party with a View | Marisa Nicole Events

At the entrance to the reception, we brought in French doors, with windows listing the table assignments. The white detailing brought in another vintage, yet clean element. The greenery arrangement placed on top of the doors carried the botanical, natural theme of the event.

For the reception, we mixed round tables topped by soft, oatmeal-hued linens and rectangular exposed wooden tables. Each table had simple floral arrangements consisting of greenery and scattered blooms. At the round tables, we placed low metallic candles at the foot of the arrangements. In contrast, the rectangular tables had tall taper candles lining the center – how gracefully luxe! Each place setting consisted of a gold-rimmed charger, a simple ivory napkin, matte gold flatware, and clear glassware. A menu placed in the napkin had green details and was complemented by a eucalyptus leaf. The setup was both modern and clean, yet reflective of the romantic botanical vibe of their event.

Modern Garden Party with a View | Marisa Nicole Events

Modern Garden Party with a View | Marisa Nicole Events

Modern Garden Party with a View | Marisa Nicole Events

Modern Garden Party with a View | Marisa Nicole Events

Modern Garden Party with a View | Marisa Nicole Events

At the head of the reception area, we set up a sweetheart table for the new Mr. and Mrs. that was just dripping with romance! From the ground to the table, blooming and feathery florals tied in the enchanted garden dinner party feel! The simple white table runner and taper candles of varying heights completed the table for two.

Modern Garden Party with a View | Marisa Nicole Events

Modern Garden Party with a View | Marisa Nicole Events

The cake was perfection. The textured frosting and flowers mirrored elements we incorporated throughout the rest of the day. Not only was it beautiful, but it was also delicious! To add a touch of humor, the table featured whimsical wooden signage.

Modern Garden Party with a View | Marisa Nicole Events

Music and dancing capped off this wonderful day of celebration. The newlyweds shared their musical talents by treating guests to a special performance. After that, they (and guests!) danced the night away under the glow of enchanting bistro lights! How fun and romantic!

Modern Garden Party with a View | Marisa Nicole Events

Modern Garden Party with a View | Marisa Nicole Events

Rebecca and Rod’s wedding festivities were truly splendid! The timeless enchanted garden feel with both modern and rustic touches created a unique and romantic atmosphere. It was our pleasure to work with them to create their special day. We wish these lovebirds nothing but health and happiness together!

Modern Garden Party with a View | Marisa Nicole Events

Vendor Love:

  • Planning & Design: Marisa Nicole Events marisanicole.com
  • Venue: Catalina View Gardens www.catalinaviewgardens.com
  • Photography: Hom Photography homphotography.com
  • Catering: Made by Meg meghall.com
  • Rentals: Bright Event Rentals classicpartyrentals.com
  • DJ & Ceremony Music: Dart Collective dart-collective.com
  • Floral Design: Enchanted Garden egfloraldesign.com
  • Desserts: Susie Cakes susiecakes.com/weddings/
  • Hair & Makeup: Kelly Zhang blog.kellyzhang.com
  • Specialty Rentals: Archive archiverentals.com
  • Portable Restrooms: Platinum Portables platinumproportables.com

Small Touches That Increase Your Wedding Guest Experience

Hi there, Lovebirds!

Pretty much all of our couples place a high value on their guests’ experience at their wedding day. And we get it, you want to make sure your guests are having the time of their life at your wedding (#bestweddingever!). Over the years of designing and implementing legendary celebrations, we’ve discovered a few small things that make a big difference in your guests’ experience. From providing entertainment on wedding transportation to keeping everyone comfortable as the night progresses, today we are sharing with you some of our best tips to optimize your guests’ comfort!

Guest Comfort | Marisa Nicole Events

Photo Credit: Chloe Moore

1. Provide refreshments and entertainment on the way to the wedding.

What better way to kick off your big day festivities than by giving your guests a great experience from the very start?! By offering drinks and light bites on the ride to the ceremony, your friends and family will be well fed and comfortable. Also, if the venue is located a little further away, consider crafting a custom playlist or streaming a fun film! Does anyone remember the Friends episode where Monica and Chandler get married?

Guest Comfort | Marisa Nicole Events

Photo Credit: Leanne Marie Photography

2. Fill your amenities baskets with all the essentials.

Nothing kills the party mood more than a headache. Keep your guests looking and feeling their best until the last dance by creating bathroom baskets that anticipate all your guests’ needs. Amongst others, this may include Advil, mouthwash, breath mints, Band-Aids, tampons, safety pins, hairspray, hand lotion, and a lint roller. They will surely thank you later!

Increase Wedding Guest Comfort | Marisa Nicole Events

Photo Credit: Pinimg (Left) Birds of a Feather (Right)

3. Take weather conditions into account.

As spring and summer approach, it is important to prepare for warm outdoor weddings. Consider offering guests parasols, fans, or sunscreen as they enter the ceremony area. If pesky mosquitoes could bother your guests, keep bug repellent available. By preparing in advance, you will ensure comfortable, happy guests.

Increase Wedding Guest Comfort | Marisa Nicole Events

Photo Credit: Cute Wedding Ideas (Left) Dennis Kwan (Right)

Increase Wedding Guest Comfort | Marisa Nicole Events

Photo Credit: Let’s Frolic Together  (Left) JAC Photography (Right)

4. Pass the drinks!

Waiting in line for the first round of drinks slows down the start of your cocktail hour. Help guests avoid the long line at the bar by passing drinks! Particularly for larger weddings, we recommend having drinks poured and ready to be distributed immediately following the ceremony. This will not only impress your guests but will get the party started right away!

Guest Comfort | Marisa Nicole Events

Photo Credit: Holding & Co.

5. Have a stationary food and drink option at cocktail hour.

Following the ceremony, guests are often ready to munch. In addition to having servers passing trays of appetizers, a self-serve food station gives guests the option to simply grab a quick bite as they socialize. They can also help themselves to a beverage, as opposed to waiting in line at the bar.

Guest Comfort | Marisa Nicole Events

Photo Credit: Sally Pinera

Guest Comfort | Marisa Nicole Events

Photo Credit: Jessica Hickerson

6. Give your guests the tools to keep dancing all night!

You’ve heard the phrase “happy wife, happy life.” If we were to add one thing to that, it would be “happy feet!” Have a supply of flip flops handy for the ladies who may be regretting their shoe choice. Or, if grass is a concern for heels, provide heel savers. As the night cools down, offer pashminas or blankets. Keeping your guests comfortable and warm will encourage them to stay through the last dance!

Increase Wedding Guest Comfort | Marisa Nicole Events

Photo Credit: Birds of a Feather (Left) Birds of a Feather (Right)

Guest Comfort | Marisa Nicole Events

Photo Credit: Iris and Light

Optimizing your guests’ experience is all about thinking ahead. Be familiar with your venue and the expected weather. Anticipate potential concerns and address them in advance. By doing this, you will keep your guests happy and yourself worry-free on your big day!

A French-Inspired Garden Affair: Christine and Charles Married!

Happy Wedding Wednesday, Lovebirds!

Today, we are thrilled to share another gorgeous celebration of love! Christine and Charles’ big day was dreamy and romantic. We feel so honored to have had this wedding featured on both Style Me Pretty and Ruffled! Working with this couple to bring their French-inspired garden wedding to life was our pleasure, and the result was one beautiful celebration!

French-Inspired Affair | Marisa Nicole Events

Christine and Charles wed at Catalina View Gardens in Palos Verdes, CA. With a breathtaking coastal bluff view of Catalina Island, this vineyard venue offered a serene setting to exchange vows. Our color story included varying sage greens, champagne, creamy whites, and blush-tones, accented by subtle medium blue and metallic touches. Bridesmaids wore various champagne-colored dresses with simple draping and beading. The groomsmen stuck to a classic black tuxedo, contributing to the overall look of polished elegance.

French-Inspired Affair | Marisa Nicole Events

The florals were pure perfection! The mix of blush, ivory, and dusty rose blooms combined for a soft, organic look. The spectacular arbor framing the ceremony site was intricately crafted with greenery and lush cream and blush peonies, gardenias, dahlias, and garden roses. These florals were mirrored in the personal bouquets of the bridal party. The blooms complemented Christine’s appliqué gown, which incorporated delicate florals. The aisle was lined with flowy ground arrangements, creating an element of movement.

French-Inspired Garden Affair | Marisa Nicole Events

French-Inspired Affair | Marisa Nicole Events

French-Inspired Garden Affair | Marisa Nicole Events

Guests arrived to a welcome table placed in front of the vineyards. Here, the couple gave out mini bottles of champagne  for friends and family to enjoy. You can’t go wrong with some bubbly! The mirror-art welcome sign, acrylic card box, and mixed metallic picture frames further enhanced the feel of elegance.

French-Inspired Garden Affair | Marisa Nicole Events

French-Inspired Affair | Marisa Nicole Events

The couple included their beloved 10 year old pup, Nori, in the ceremony. His unexpected appearance created a fun surprise for all guests!

French-Inspired Garden Affair | Marisa Nicole Events

For cocktail hour, Made by Meg set up an epic charcuterie board. Overlooking the vineyard backdrop, we couldn’t imagine a treat more perfect – or delicious! It incorporated another element of French-inspiration into the day. The wooden boxes and boards were stacked in an asymmetrical fashion and topped with eucalyptus garland.

French-Inspired Affair | Marisa Nicole Events

We brought in ivory and gold-detailed arm chairs, couches, and a coffee table to create a relaxing lounge area. Next to this, we used a large mirror to direct guests to their proper dinner table. At both installments, we incorporated greenery, candles, and a few delicate florals – did we say easy elegance?!

French-Inspired Garden Affair | Marisa Nicole Events

For the reception, we utilized a mix of round and long rectangular tables. For the round tables, we used blush linens, along with mixed floral arrangements. In contrast, we left the wood exposed on the rectangular tables and draped eucalyptus garland with scattered florals down the length of the table. The tables were covered with candles galore, and hanging string lights created a glowing atmosphere. Each table setting was clean and simple. The clear glassware and ivory draped napkin were accented by the metallic touches of the gold-rimmed charger and gold flatware. The contrasting tablescapes were tied together by simple oak chairs with ivory cushions.

French-Inspired Garden Affair | Marisa Nicole Events

French-Inspired Garden Affair | Marisa Nicole Events

French-Inspired Garden Affair | Marisa Nicole Events

At the front of the reception space, we set up a sweethearts’ table for Christine and Charles. This intimate table-for-two was covered in blooms and a flowing light blue table runner, which matched the light blue-padded armchairs. Candles placed on the ground in front of the table added to the warm, glowing mood of romance.

French-Inspired Garden Affair | Marisa Nicole Events

As the sun set, Christine and Charles, along with their friends and family, danced the night away. Desserts included a simple white cake, small fruit tarts, layered mousse cups, as well as macaroons arranged in the cutest towers. Guest also savored donuts, freshly fried on-site!

French-Inspired Affair | Marisa Nicole Events

French-Inspired Affair | Marisa Nicole Events

Christine and Charles’ big day was a dream from start to finish. From the ceremony florals, to the mirror art, to the breathtaking tablescapes, each element was purposeful in creating a romantic and elegant French garden party. We feel so lucky to have been a part of the start of their journey, and appreciate how sweet and thoughtful they were throughout the process! We send you all our love, and wish you the best!

French-Inspired Affair | Marisa Nicole Events

Vendor Love: