Archives for April 2018

The Lists and Timelines You Need To Keep Your Wedding Planning Organized

Happy Spring friends,

We know that each couple handles their wedding planning in their own way and that it requires commitment and organization. Whether you consider yourself a type-A who lives to check off your accomplishments, or a free spirit who becomes overwhelmed by the mention of excel – we have just what you need. Today we are talking lists and timelines for all of our couples to help keep them on track. Read along to get our insider scoop on wedding planning organization.

Photo Credit: Jillian Rose Photography

Tracking Lists

It is imperative to stay on top of who is working your wedding and who is coming to your wedding! The best way to do this is via our old friend excel. You’ll want to create a sheet for each of these that you can refer to throughout your planning process.

Guest List

Create a comprehensive guest list to track all of your guest’s information from their address to their meal order, and to whether or not you sent them their thank you card yet.

Vendor List

Use this list to keep a record of your vendor options and who you decide to book. It will remind you of who you still need to lock down for your big day, and who you still need to pay.

Photo Credit: Anya Kernes

Planning Documents

Planning in advance is a MUST do! You need to plan out what your estimated budget will (and should) look like, along with a comprehensive style guide for your big day. And don’t forget an overall planning timeline to keep track of all the details!

Estimated Cost Break Down (Budget)

This list will help you keep track of your costs, what you plan to spend, and what you have already put down on specific vendors. For additional budgeting tips check out our Tips On Determining How To Appropriately Allot Your Funds.

Style Guide

Create this list called a style guide to help lay out the details of your vision. You can even include some images to provide visual examples! It helps to formalize your look and keep it all cohesive. Check out this previous post on STYLE GUIDE for more tips!

Planning Timeline

Begin the process of planning your wedding by creating an overall wedding timeline. Your planning timeline will help you stay on top of when to do what. Remember: work through the big stuff first and end with the little details. Starting with hiring big vendors, like your catering company, and then begin to focus on the details like makeup artists. For more timeline planning tips, check out our previous post on our Wedding Planning Cheat Sheet.

Photo Credit: Dennis Kwan Weddings

Functional Day Of Documents

Having a functional and flexible version of your lists is very helpful. You can continuously edit them to make sure they are up to date. We include a day-of flow list, packing list, function guest list, vendor list, and layout, but you can include more!

Day-Of Flow

This particular list is to map out the movement of the day. You will use it to plan out the timing for the day and include the details of who is doing what, where, and when.

Packing List

Create a list of the hard goods you are bringing to the wedding that your vendors are not. This could be anything from the bathroom amenities basket, the guest book, any DIY decor and more. Here’s our guide for a thorough packing list.

Functional Guest List

This list reflects your guests both alphabetically and by table with meal selections, if applicable. It also keeps track of how many people are at each table.

Lists Needed By Vendors

This meta-list includes details for your vendors. This may include your list of family photo combinations needed for your photographer as well as your list of musical selections for your band or DJ.


This one is pretty self-explanatory, it should spell out how your tables and chairs are laid out so that your rental company or vendor can use it to know how to set up. Don’t forget to use table numbers!

Photo Credit: Andrew Abajian Creative

Lists can be overwhelming, but think of it as something to look forward to! You will feel amazing when you cross off all of those little to-do items.

Happy planning!


Song Selections from Our DJ Besties

Hi Lovely People,

This week we wanted to share some ideas to help all the wonderful couples getting married this wedding season find the perfect songs for their special moments. We know that some of the music you choose to feature on your day will be extremely personal, such as the tune you choose to have to play when you walk down the aisle or for your first dance. But sometimes you just need a little extra help in brainstorming options for what melodies could work. In order to help you in this endeavor, we turned to the experts for a bit of advice. We reached out to three of our favorite DJ’s for their suggestions to pass along to you all!

Photo Credit: Ronca Productions

Meet The Experts

Let us introduce some of our fabulous DJ’s besties who know the best song choices around.  Here we have suggestions from Wyatt of Supermoon DJs, who has been the lead DJ for over 200 weddings, Robert from Vox DJs who is from England and loves DJing Weddings and events on the weekends, and Jesse from Dart Collective, who released his EP, “Content”, in 2017 and started the DJ and band collective in 2013 with Michael David. Let’s see what their suggestions are!

Supermoon DJs

Photo Credit: Supermoon DJs

Vox DJs

Photo Credit: Vox DJ’s

Dart Collective

Photo Credit: Iris and Light

Ceremony Recessional Selections

Each of the DJ’s provided us with some song choices for different parts of the wedding that are commonly used and highly suggested! But keep in mind that these are just options, its ultimately your day and you can choose any song you want. But you heard it here first! Check out some of the options below from Wyatt, Robert, and Jesse:

Photo Credit: Birds of a Feather

Choices from Wyatt of Supermoon DJs

  • “Electric Love (Oliver Remix)” – Borns
  • “Firestone” (starting at 3:35) – Kygo
  • “We Belong (Odesza Remix)” – RAC

Choices from Robert of Vox DJs

  • “Higher and Higher” – Jackie Wilson
  • “Marry You” – Bruno Mars
  • “Love on Top” – Beyonce

Choices from Jesse from Dart Collective

  • “I’ve Never Found A Girl” – Al Green
  • “Just Like Heaven” – The Cure
  • “Age Of Consent” – New Order

Key Reception Moments (Grand Entrance and Cake Cutting)

These are some big parts of your night! You definitely want songs that are memorable for your grand entrance and cake cutting. Wyatt informs us that, “this sets the tone for the rest of the reception. I recommend picking a celebratory song that would go well with cheering’”. But for your cake cutting, choose “something sweet and upbeat”.

Photo Credit: Next Exit Photography

Choices from Jesse from Dart Collective

Grand entrance

  • “Rebel Rebel” – David Bowie
  • “Fell in Love With A Girl” – The White Stripes
  • “Dance Yrself Clean” – LCD Soundsystem

Cake Cutting

  • “This Must Be The Place” – Talking Heads
  • “Sugahdaddy” – D’angelo and The Vanguard
  • “Cissy Strut” – The Meters

Choices from Wyatt of Supermoon DJs

Grand entrance

  • “Indian Summer” – Jai Wolf
  • “Hearts on Fire” – Cut Copy
  • “1901” – Phoenix

Cake Cutting

  • “After The Moment” – Craft Spells
  • “Do You Believe” – Poolside
  • “The Sweetest Thing” – Camera Obscura

Choices from Robert of Vox DJs

Grand entrance

  • “Feel It Still” – Portugal the Man
  • “Can’t Stop the Feeling” – Justin Timberlake
  • “One Foot” – Walk the Moon

Cake Cutting

  • “Sugar” – Maroon 5
  • “Cake by the Ocean” – DNCE
  • “How Sweet It Is” – James Taylor

Photo Credit: Ronca Productions


Dance Selections (Parent Dances and Last Dance)

For your parent dances, we heart Wyatt saying to keep it “a classic that is both family-appropriate and meaningful”, while your last song should be a time to “play your party anthem”. There are very different options for both of these times and we know choosing just one song is tough, so check out our fav DJ’s options below:

Photo Credit: Jessica Hickerson

Choices from Robert of Vox DJs

Parent Dances

  • Mother/Son Dance: “Into the Mystic” – Van Morrison
  • Father/Daughter Dance: “I Loved Her First” – Heartland

Last Dance

  • “Don’t Stop Believing” – Journey
  • “One More Time” – Daft Punk
  • “All Night Long” – Lionel Richie

Choices from Jesse from Dart Collective

Parent Dances

  • Mother/Son Dance: “Mother/Child Reunion” – Paul Simon
  • Father/Daughter Dance: “Ooh La La” – The Faces

Last Dance

  • “Under Pressure (feat. David Bowie)” – Queen
  • “All My Friends” – LCD Soundsystem
  • “All Night Long” – Lionel Richie

Choices from Wyatt of Supermoon DJs

Parent Dances

  • Mother/Son Dance: “God Only Knows” – Beach Boys
  • Father/Daughter Dance: “Landslide” – Fleetwood Mac

Last Dance

  • “All My Friends” – LCD Soundsystem
  • “Midnight City” – M83
  • “I Know There’s Gonna Be (Good Times)” – Jamie xx

Photo Credit: Kim Fox Photography

Thanks for joining us on this musical journey! We know that with suggestions from these all-stars you will definitely find the perfect tune for your moment.